Coming in l IADS exchange structure
IADS exchange structure . Universities . Germany . 
IADS structure for exchange
Every student going on exchange must be part of an association, school, country member of the IADS.
A student may participate on a Unilateral or a Bilateral Exchange depending upon prior arrangements with the country to visit.
Important abbreviations & terms
LEO - Local Exchange Officer
NEO - National Exchange Officer
IEO - International Exchange Officer
MYM - Mid-Year Meeting
exchangee - the student who wants to go on the exchange;
NEO 1 - NEO of the exchangee’s country;
NEO 2 - NEO in the country of the exchangee’s first choice;
NEO 3 - NEO in the country of the exchangee’s second choice (if this is a different country from the first choice).
1. Before any exchange takes place:
i. In order to participate in an exchange through the IADS Exchange Programme, the student must belong either to an association or school which is a full member of the IADS, or the student himself must be an individual member of the IADS.
ii. He/she must then complete an IADS Exchange Application Form, and send it to his/her NEO (=NEO 1 ). (Only the official application forms will be used for exchanges to be accepted by the IADS.)
iii. The deadline to apply for an exchange differs from country to country. You will find the information in the Exchange Guide Booklet.
2. Once the student has decided to go on an exchange:
i. NEO 1 must check that the application form filled in correctly, including all addresses, phone and fax numbers. He/she must also make sure that the form has been sent before the deadline for the proposed exchange.
ii. NEO 1 makes two copies of the form, and posts the original to NEO 2 .
iii. NEO 2 tries to arrange the exchange:
- If the exchangee is accepted, NEO 2 must send an acceptance notice (or a similar letter) to both NEO 1 and the exchangee. This letter must include the dates for the exchange.
- If the exchangee is rejected, NEO 2 must send a rejection notice (or a similar letter) letter) to both NEO 1 and the exchangee. He/she must then send the Application form to NEO 3 . NEO 3 then tries to arrange the exchange in that country. This letter must include the reasons for the application being rejected.
iv. If a Unilateral Exchange is arranged, NEO 2 has to make sure that the exchangee knows how much money will he/she need to cover exchange expenses.
v. if a Bilateral Exchange is arranged, NEO 1 and NEO 2 must make sure that the terms of the contract be arranged before the acceptance notice is sent.
vi. NEO 1 must send a confirmation Notice (or similar letter) to NEO 2 to confirm that the exchangee will participate.
vii. Once the final outcome is known, NEO 1 must send one of the application copies to the IEO for filing purposes.
3. After the exchange is completed...
i. NEO 1 must make sure that the exchangee completes the Student Exchange Report and returns it to him/her.
ii. NEO 2 must send NEO 1 a NEO Report on Student Exchange. This will help NEO 1 to evaluate the student’s participation on exchange.
iii. If any problems have occurred, a report to the IEO has to be made by the NEO who feels disappointed.
iv. Each NEO will keep a record of exchanges and should present a NEO Report on International Exchanges to the IEO at the NEO Meeting. These meetings occur twice a year: at the MYM and Annual Congress. The IEO will collect each NEO Report on International Exchanges and will compile the IEO Annual Report on International Exchanges in order to keep statistics on the number of exchanges.
(C) Zahnmedizinischer Austauschdienst, www.zad-online.com, zuletzt geändert 07/02/2008